StockNinja™

StockNinja™ helps antique dealers stay sharp.

From sourcing treasures to managing inventory and tracking profits — we turn chaos into clarity!
Optimized for antique dealers selling in malls, shows, and online marketplaces. Built from real-life experience.

In the words of the StockNinja™:

Stock Up

Find, buy, and restock from your preferred acqusition sources.

Log Purchases Before They Hit Inventory

The Intakes module is where every buying trip begins. Quickly log what you bought, how much you spent, and where you got it—even snap and save your receipts. Stay organized and never lose track of your latest finds before they hit your inventory.

Key Benefits:
  • Log all incoming purchases in one place
  • Record essential details like purchase date, amount paid, source, and linked travel book log
  • Attach up to three receipt images for each intake—ideal for record-keeping and future reference
  • Edit or review your past intakes anytime

Think of Intakes as your catch-all inbox for fresh stock—before it gets sorted, priced, and listed.

Manage Places You Buy From

The Sources module helps you manage all the places you purchase products from. This includes auction houses, antique malls, dealers, suppliers, or any other acquisition locations.

Key Benefits:
  • Assigning a source to your products lays the foundation for tracking purchase history across suppliers
  • Log acquisition expenses directly from the source page
  • Feature important sources for quick dashboard access
  • Keeping track of your sources lets you associate sales and expenses, making it possible to analyze which places you buy from generate the most profit or sales
Manage Events

The Manage Events module allows you to create, view, edit, and organize important business events. Events can include auctions, shows, meetings, or any other key activities.

Key Benefits:
  • View and manage events by date using a visual calendar
  • You can configure an email reminder for each event to ensure nothing slips through the cracks. Choose to be notified on the same day, 1 day before, or 7 days before the event
  • Events can be color-coded for quick visual identification and organization. Use color tags to distinguish between auction dates, sourcing trips, show participation, or internal reminders at a glance
  • Link events to websites for quick access to additional details
To Do List (Tasks)

The Tasks module helps you organize and manage your business-related tasks. You can add new tasks, track their status, prioritize them by urgency, and update or complete tasks as you move through your workflow.

Key Benefits:
  • Track task progress through clearly labeled statuses and color indicators
  • Filter tasks by status to stay focused on what needs attention
  • Mark tasks as complete or update them directly from the task card
  • Use visual cues and groupings to manage your workload at a glance
Books Research Library

The Books Research Library lets you organize the collectible books you're evaluating—capturing bibliographic details, condition, and pricing as you move titles from research to sale. Think of it as your book workbench: tidy, searchable, and ready to flow into inventory when a title is ready.

Key Benefits:
  • Start a record in seconds – Add title, author, edition statement, ISBN-10/13, language, binding/format, and condition.
  • Filter & find fast – Narrow by genre, language, condition, research status, or "Signed?"—plus quick search by title/author/ISBN.
  • Signed filter – Track signed copies separately so you can price and report on them with confidence.
  • Pricing tracker – Record asking and sold prices to see the real-world gap and fine-tune your pricing strategy.
  • Consistent labels – Use standardized condition and binding terms so your lists and reports stay clean and comparable.
  • Genres & bindings – Assign multiple genres and binding types to each record for better organization and discovery.
  • Notes & provenance – Keep sourcing details, dealer notes, or special features (e.g., book club edition, limited run) in one place.
  • Ready to sell? – Send to Product Pipeline to convert a research record into an inventory item when it’s time to list.
  • Export when needed – Generate a spreadsheet view of filtered results for sharing, bookkeeping, or deeper analysis.
  • dit or remove – Update details anytime, and delete records you no longer need to keep the library focused.

Small, practical, and purpose-built—so you spend less time digging through piles and more time finding the next great book.

Suggest a Feature

We actively listen to our subscribers and regularly add new features — especially since we use the same system in our own antique business. Your feedback helps make StockNinja™ even better.

Stock Master

Organize, manage, and visualize your product inventory.

Product Categories

Organize your inventory using a clear, visual approach with customizable categories and sub-categories that are easy to add and update.

Manage Products

Manage all your products in one place with the Inventory module: add new items, search, update details, dispatch to selling locations, and view images, QR codes, or print barcode stickers linked to your inventory.

Key Benefits:
  • Quickly dispatch products to sales locations with a single click
  • Intuitive search and filtering make locating inventory fast and simple. Filter by product name or even by storage (e.g. Garage, Back Wall, Shelf 1B, Bin3456)
  • Track product status through dynamic QR codes that update automatically as items move from storage to selling locations
  • Print barcode stickers from your SKU and attach them to product tags. Designed for antique mall dealers who track sales through returned tags. Mobile scanning will soon make marking sales effortless.
Product Research Tools

Quickly access Google Lens or eBay sold listings directly from the product edit screen.

Add Products in Bulk

The Add Products in Bulk module allows you to enter and save multiple inventory items at once.

Key Benefits:
  • Associate eatch batch of products to a source
  • Add items in batches of 10, save, and repeat
  • Designed to save you time
Dispatch Products in Bulk

The Dispatch Products in Bulk module allows you to send multiple products to retail locations, booths, or events in one streamlined action.

Key Benefits:
  • Quickly drill down to the right items using filters that work together. Filter by category, source, or product name — and use AND/OR logic to combine with SKU filtering for even more control
  • Once the list of products has been identified, dispatch with a click of a button
  • Designed to save you time
Import Products from Excel (Copy & Paste)

The Import Products from Excel module allows you to quickly add multiple products by copying and pasting rows directly from an Excel file.

Key Benefits:
  • Download an Excel template for ease of use, or prepare your won with our clear instructions
  • You can copy and enter a variety of fields, including storage, category, and notes
  • Designed to save you time
Documents Manager

The Documents Manager allows you to securely store, organize, and access important documents related to your business activities.

Key Benefits:
  • Upload new documents with a name, type, relevant date, optional notes, and file attachment
  • Search by document name or notes, and filter by type and relevant date range
  • Upload documents related to expenses and access them both in Expenses or in the Documents Manager
  • Organize your documents by type such as Contracts & Agreements, Expenses & Travel, Invoices & Receipts, and others
  • Download any stored file, or edit document metadata as needed

Stock Move

Track and manage dispatched items across booths, shows, or platforms.

Manage Where You Sell

This module allows you to add, edit, and organize the physical or virtual places where you sell products — including booths, antique malls, online platforms, or pop-up venues (multi-location support).

Key Benefits:
  • Organize both physical and online selling locations in one place
  • Track location-specific performance, expenses, fees, and commissions with ease
  • Switch inventory between selling venues
  • Access detailed activity logs to audit inventory movement and history
Inventory Dispatch History

This module provides access to both the dispatch history and current inventory for a specific selling location. You can view item quantities, mark products as sold or returned, and review detailed product records.

Visual Booth for Location

The Visual Booth provides a photo-driven view of all active products currently assigned to a specific location.

Key Benefits:
  • Instantly see which products are currently staged at any location without navigating spreadsheets or lists
  • Only active, quantity-positive items are shown — helping you spot misassigned or out-of-stock items visually
  • Automatically orders images by dispatch date, so newer items appear first — great for monitoring recent changes
Activity Log For Location

View a detailed breakdown of all inventory activity, per product, and tied to a specific selling location — including sales, returns, and movements in or out of the location.

Process Sold Products

The Process Product Sales module helps you save time by marking multiple items as sold in one session. Streamline post-event sales after a market, show, or booth session by processing all sold items in one place.

Process Product Returns

The Process Product Returns module allows you to handle multiple item returns from a specific selling location in a single view.

Move Products Between Locations

The Move Products Between Locations module lets you transfer inventory items from one selling location to another in bulk. Quickly rebalance stock across booths, shows, or storage units without manual tracking.

Expense Tracking Log

Easily view, filter, and manage all your business expenses in one place.

Key Benefits:
  • Drill down by expense type, location, source, and date range to cut unnecessary costs
  • Travel-related expenses are flagged for easier tax deductions
  • One-click export to Excel for bookkeeping or reporting
  • Track expenses by phase (e.g., Acquisition, Dispatch, Shows) across your workflow
Travel Log Book

Record and review trips taken for business purposes.

Key Benefits:
  • Narrow results using dropdowns, year filters, date range pickers, or destination keywords
  • Link travel trips to expenses and expenses to travel trips for better analysis and reporting
  • Generate a spreadsheet version of the filtered results for record keeping or sharing/li>
  • Essential for mileage tracking, tax reporting, and analyzing travel-related costs
$49 USD / month

Flat fee. No setup fees. Cancel anytime. Here's what is included:

  • Full Access to StockNinja™, including StockUp, StockMaster, StockMove and Reports Center dojo.StockNinja.ca
  • PLUS
  • Sell in the World Class Antiques Marketplace with no listing fees and no commissions. Up to 100 products listing allowance.
    WorldClassAntiques.com/Marketplace
  • Stand out in a crowded marketplace with a premium presence - and a Memorable Marketplace Profile:
    WorldClassAntiques.com/By/Your-Store-Name
  • Boost Your Booth - Get a dedicated 2-page microsite. You provide the content, and we handle the rest—zero hassle!
    WorldClassAntiques.com/Booth/Your-Store-Name

Become a StockNinja™

Reports Center

Your hub for insights, performance analysis, and business intelligence.

Most Profitable Products

The Most Profitable Products report highlights which inventory items have generated the most profit within a selected time frame and location. It provides insights into sales volume, acquisition costs, and profit margins, helping you identify your top-performing products.

Top Selling Products

The Top Selling Products report helps you understand which inventory is in demand, enabling smarter sourcing and pricing decisions. Combined with profitability insights, it’s a powerful tool for driving sales and reducing slow-moving stock.

Unsold Inventory

The Unsold Inventory Report helps you identify products that haven’t sold over a chosen period. It’s ideal for tracking stagnant items, reducing overstock, and making informed decisions about pricing, markdowns, or product relocation.

Products Sold at a Loss

The Products Sold at a Loss report helps you pinpoint inventory items that sold for less than their acquisition price. Use it to identify trends, review sourcing or pricing issues, and reduce future loss-making sales.

Sales/Profit This Month

The Sales/Profit This Month report provides a real-time summary of revenue and profitability across your current month's sales. Use it to monitor performance as it happens — helping you react to trends, manage inventory, and track profitability day by day.

Sales/Profit Last Month

The Sales/Profit Last Month report summarizes your revenue and profitability across all product sales from the previous month. Use it to assess performance at a glance, monitor margins, and explore trends across locations, categories, and acquisition sources.

Profit by Location

The Profit by Location report shows detailed profitability metrics for a selected selling location. Use it to understand how much profit was generated from product sales, how much was spent on taxes and commissions, and what the net profit is for that location over time.

Full Inventory by Location

The Full Inventory by Location report gives you a complete overview of all products currently listed at a selected selling location. Use it to view acquisition details, selling prices, sold items, and overall stock composition, all in one centralized view.

Best Performing Categories by Location

The Best Performing Categories by Location report helps you compare category performance across different sales locations. Use it to identify which product categories are generating the most sales and profit, and where they're performing best.

Slow Stock by Location

The Slow Stock by Location report helps you identify inventory that has been sitting at a location longer than expected. Use this report to review stagnant stock, rebalance inventory, or make decisions about markdowns or promotions to drive turnover.

Year-over-Year Sales Report

The Year-over-Year Sales report lets you compare monthly sales between two different years. Use this report to evaluate seasonal trends, assess growth, and identify performance gaps across time.

Most Profitable Sources

The Most Profitable Sources report highlights which acquisition sources have delivered the most profit over a given date range. t includes key financial metrics such as total sales, acquisition cost, related expenses, and final net profit.

Source Conversion

The Source Conversion report helps you evaluate how effective your acquisition sources are by comparing the number of items dispatched to how many were actually sold.

Most Frequent Sources

The Most Frequent Sources report shows where your inventory is coming from most often. It highlights top suppliers by volume and spend, and flags new or dormant sources so you can better manage supplier relationships.

Commission Paid by Month

The Commission Paid by Month report helps you track how much commission was paid at each location, month by month. It summarizes the commission costs based on your configured rates and sale data.

Taxes Paid by Month

The Taxes Paid by Month report summarizes all sales taxes collected and paid throughout the year, organized by month. This is especially useful for reconciling tax submissions and understanding how much tax was remitted per location.

Taxes Paid by Month

The Taxes Paid by Month report summarizes all sales taxes collected and paid throughout the year, organized by month. This is especially useful for reconciling tax submissions and understanding how much tax was remitted per location.

Rent Break-Even & Profit

The Rent Break-Even & Profit Report compares the monthly profitability of each of your booth or sales locations. It shows whether you earned enough to cover your monthly rent and highlights which locations are generating profit after rent and fees are deducted.

Travel Logbook

The Travel Logbook Report displays a summary of all recorded business trips based on your selected filters. It includes trip dates, destinations, purposes, distances driven, and related expenses.

Expenses Report

The Expenses Report displays all logged expense records, including business-related purchases, operational costs, and travel expenses. Use this report to analyze spending trends, audit transactions, and identify where your money is going across types, sources, and locations.

Gas Receipts Report

The Gas Receipts Report lists all expense entries explicitly marked as gas receipts within your system. These are typically fuel purchases used for business travel and may be linked to specific travel log entries or vehicles.

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